Becoming a notary public in Pennsylvania (PA) can open up professional opportunities in both the public and private sectors. Notaries are appointed officials responsible for verifying identities, witnessing signatures, and helping to prevent fraud in legal documents. Whether you’re adding notary work to your current job or starting a new career path, understanding the process, responsibilities, and legal requirements is essential. In Pennsylvania, becoming a notary requires meeting eligibility criteria, completing state-mandated education, and submitting the appropriate application.
Eligibility Requirements to Become a Notary in PA
Basic Qualifications
Before you begin the application process, it’s important to confirm that you meet Pennsylvania’s eligibility criteria. The applicant must:
- Be at least 18 years old
- Be a legal resident of Pennsylvania or have a place of employment in the state
- Be able to read and write in English
- Have no felony convictions or crimes involving dishonesty
Applicants must also demonstrate good moral character, which is evaluated through background checks and the application process.
Legal Residency or Employment
Unlike some states, Pennsylvania allows applicants who are not residents to apply for a notary commission if they work in the state regularly. Proof of employment will be required during the application process.
Required Education and Training
Mandatory Notary Education Course
Pennsylvania law requires all first-time notary applicants to complete a 3-hour pre-approved notary education course. This course covers key topics such as:
- Duties and responsibilities of a notary
- Proper procedures for notarizing documents
- Understanding fraud prevention techniques
- Recordkeeping and the use of a notary journal
The education course must be taken within six months prior to submitting your notary application. Providers are listed on the Pennsylvania Department of State’s website, and courses are available both online and in-person.
Continuing Education
Although continuing education is not required during your four-year commission term, it’s encouraged to stay updated on laws and best practices. If you renew your commission, you must retake the education course.
The Notary Application Process in Pennsylvania
Filing Your Application
After completing the required education, the next step is submitting an application to the Pennsylvania Department of State. This includes:
- Filling out the official notary application online
- Paying the application fee (usually around $42)
- Uploading proof of completion of the education course
If your application is approved, you will receive an appointment letter and be required to take the notary exam.
Notary Public Examination
The Pennsylvania notary exam tests your knowledge of notary laws, ethical practices, and procedural duties. The test is administered through Pearson VUE, a third-party testing provider. You must schedule the exam within six months of receiving your appointment notice. A passing score is required to continue to the commissioning process.
Obtaining Your Notary Commission and Bond
Purchasing a Surety Bond
Once you pass the exam, the state requires you to purchase a $10,000 surety bond. This bond protects the public from mistakes or wrongdoing committed by the notary. The bond does not cover the notary personally, so it’s often advisable to also purchase Errors and Omissions (E&O) insurance separately.
Filing Oath of Office
After securing your bond, you must appear at your county’s Recorder of Deeds office to:
- File your bond
- Take your oath of office
- Register your signature
This must be done within 45 days of receiving your commission. Missing this deadline will result in revocation of your appointment.
Obtaining Notary Tools and Supplies
Official Notary Seal
Every Pennsylvania notary must use an official seal that includes:
- The words ‘Notary Public’
- Your name as it appears on your commission
- The words ‘Commonwealth of Pennsylvania’
- Commission expiration date and county of appointment
The seal can be a rubber stamp or embossing device, but it must be legible on all documents.
Notary Journal
You are required by law to maintain a chronological journal of all notarial acts. Each entry must include:
- Date and time of the notarization
- Type of notarial act performed
- Name and address of the person whose signature was notarized
- Form of identification used
Common Notary Duties in PA
Types of Notarial Acts
As a Pennsylvania notary, you are authorized to perform several types of notarial acts, including:
- Acknowledgments
- Oaths and affirmations
- Copy certifications
- Verification upon oath or affirmation
Where You Can Perform Services
Notaries in PA can perform services anywhere within the state. You are not limited to your county of commission. However, each act must follow Pennsylvania law and include required documentation in your journal.
Maintaining Your Commission and Renewal
Renewal Process
Your notary commission in PA is valid for four years. To renew, you must:
- Complete the education course again
- Submit a renewal application before your current commission expires
- Purchase a new bond and obtain updated tools if necessary
Changes in Address or Employment
You’re required to notify the Department of State if your name, address, or employment changes during your commission term. This ensures accurate records and legal compliance.
Benefits of Becoming a Notary in Pennsylvania
Added Value to Employers
Many employers value notaries for internal processes, especially in legal, financial, and real estate industries. Being a notary can give you an edge in job applications or help you negotiate better pay.
Independent Notary Work
Some notaries operate independently, charging fees for their services. This side business is especially popular among mobile notaries, who travel to clients for loan signings, affidavits, and real estate closings.
Becoming a notary in Pennsylvania is a multi-step but straightforward process that involves education, examination, and compliance with state regulations. Once commissioned, you can offer valuable legal services that support businesses and individuals throughout the state. With proper training and a commitment to ethical standards, a notary public commission can enhance your professional profile and open up new opportunities in various fields.